Opportunity Posted - 28/07/2018 - 29/07/2018
Live Jazz Music, Art Walk,
Tribute to Motown Community Dance,
Jazz Workshop and Jam
Jazz & Arts Festival
Saturday, July 28, 10:30am-5pm
Tribute to Motown Dance
Saturday, July 28, 8pm-Midnight
Jazz Education Workshop & Jam
Sunday, July 29, 12 noon-4pm
We have the following volunteer positions open and would love to invite you to be a part of our first annual event!
ADMIN: The Administration crew is the Festival office onsite, the backstage go-to place for all things. The team directs people to the right person or place and helps answer any
procedural or operational questions.
Requirements: Members of this team are required to have strong administrative and
BUSKER COORDINATION: Tasks include checking-in buskers, providing information packages, answering questions, handing out badges, directing buskers to performance location and busker sit visits and coordination.
Requirements: Good organizational, problem solving and communications skills.
Volunteers should expect to be on their feet and mobile throughout the festival.
COMMUNITY DANCE: Tasks and responsibilities include set-up/decoration/clean-up; silent auction set-up and coordination, ticket sales at dance, raffle ticket sales during dance and beverage service.
Requirements: Experience in the hospitality industry or liquor service is an asset.
Some members of this team should be equipped with a valid Serving It Right
certification. Must be 19 years or older.
CUSTOMER SERVICE: Members of this team should be outgoing and ready to interact with festival guests. Team members answer general questions about the Festival (music program, buskers, art walk and community dance) and the neighbourhood, distribute brochures and operate lost & found, complaint department and message centre. Some members of the customer service team will conduct an online survey about the festival.
Requirements: Volunteers on this team should have a good knowledge of Fort Langley
and the Festival. A background in customer service or public relations is an asset.
HOSPITALITY, VIP AND ARTIST CHECK-IN: Tasks include overseeing the volunteer/artist green room area, artist transportation and accommodating talent needs. VIPs and performing artists come to this area to check in onsite. Volunteers answer their questions, hand out badges and help with site transportation for artists when needed.
Requirements: Experience with public relations and guest services are required
JAZZ EDUCATION WORKSHOP & JAM: The workshop team is responsible for activities related to the jazz education workshop and jam that will be held on Sunday, July 29. This includes site set up and tear down, erecting signage, registration check-in and speaker assistance.
Requirements: Volunteers should have strong communications and organization skills
and a basic knowledge of stage and performance requirements. Familiarity with sound
equipment, microphones, etc. would be an asset.
LABOUR POOL: The labour pool team work together with Administration to fill gaps during the Festival, taking care of odd jobs, errands and important things that must be dealt with. The committee requires people who are willing to do something new at the drop of a hat,
and to wait patiently while they are on duty.
Requirements: Volunteers should be able to lift up to 50 pounds and be prepared for
any type of work. Ideal for first-time volunteers.
MEDIA: The Media team greets and checks-in arriving media representatives, arranging
interviews between them and performers on site as well as accompanying television
crews when necessary. The team handles people from print, image, and broadcast who
want interviews with performers, or who wish to record or broadcast from the site.
Requirements: Good communication skills. Experience dealing with the media.
MERCHANDISE: The place where all things music and memorabilia are sold! Aside from selling tickets to the community dance and helping with artist CD sales and festival merch sales, the team may assist artists with their signings.
Requirements: A friendly nature and comfort with the public are essential. Volunteers
would ideally have cash handling, customer service, and sales experience.
PHOTOGRAPHY: We aim to capture the Festival from all angles – onstage, backstage, audience, sponsors, community vibe, volunteers, environment, etc. Our photographers strive to show a complete picture of the Festival from an audience and participant point of view. The images are used for Festival marketing, programs, and advertising. After each Festival a complete collection of images is delivered to the Festival for in-house use. Requirements: Volunteers are expected to have their own equipment and have a familiarity with event photography. Please submit a sample of your work by link in your application, or by email to (festival email address)
SITE AND OPERATIONS: The Operations team is responsible for activities related to the smooth operation of the Festival. This includes site set up and tear down, erecting signage, parking, maintaining the cleanliness and restocking of essentials for the portable bathroom facilities. Requirements: Volunteers should be able to lift up to 50 pounds and be prepared for any type of work. STAGE MANAGEMENT There are two stages located at the Festival. Team members are responsible for the technical set-up and running of the performance stages throughout the Festival site. Each stage crew is a separate unit working under the direction of a stage manager and professional sound engineer. Requirements: Stage volunteers should have a basic knowledge of stage and performance requirements; familiarity with sound equipment, microphones, etc. would be an asset. Volunteers should be able to lift and carry up to 50 pounds.
STREET TEAM: Pre-Festival Committee The Festival Street Team is an enthusiastic and dedicated group who work before Festival helping to promote it to the community around us. Team members distribute posters and promotional materials to designated neighbourhood, attend community events and staff the Community Hall info booth, handing out materials and spreading the word about the Festival Requirements: Volunteers should be outgoing, enthusiastic and comfortable speaking to the public. Volunteers on this committee should have a good knowledge of Fort Langley and the Festival. Volunteers must be able to walk for long periods during poster distribution.
For more information, view their website (launch is the middle of May and will include a volunteer application.
If you contact the event organizers directly, please let them know that you were referred by the Langley Volunteer Bureau.